On-site Accounting Assistant | Willow Creek Behavioral Health | Green Bay, Wisconsin
About the Job:
The Accounting Assistant is responsible for applying the principles of accounting to prepare financial documents and reports and ensure appropriate control procedures are being utilized. Performs combination of calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records. Compiles and sorts documents, such as invoices and checks, substantiating business transactions. Maintains rebill/denial log; assists in monthly closing procedures and assist in analyzing cash posting. This position is onsite at the facility and is not a remote position.
Roles and Responsibilities:
· Posts payments to client accounts in a timely and accurate manner.
· Scans, posts and balances all electronic and lockbox payments for both insurance and client accounts efficiently, in an organized manner, on a daily basis.
· Maintains and documents follow up notes and denials updating rebill/denial log daily utilizing EOB/EFT.
· Identifies and reports payer payment and recoupment trends including in or out of network problems with carriers to designated client account representative.
· Assists insurance specialist with questions regarding payment posting transactions.
· Maintains cash posting files in an organized manner.
· Manages Accounts Payable processes, including vendor relations, all check disbursements, 1099 vendor status, filing, etc. Keys vendor invoices into company computer system.
· Manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.
· Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements. Maintains monthly spreadsheet for reconciliation of payments received/posted.
· Updates and maintains the daily cash log and monthly vendor list.
· Sorts, codes, and matches invoices. Reviews and verifies invoices. Processes invoices and prints checks for vendors and/or employees as approved.
· Assists in the preparation of facility month and year end reporting, statistical reports, budgets and financial reports.
· Works with insurance companies to verify status of outstanding claims, authorizations, dispute denials and have claims reprocessed on an as needed basis.
· Assists with payroll functions including processing payroll. Is a backup for payroll.
· Collects and processes information to prepare bi-weekly payroll and may reconcile payroll with source documents if applicable.
· Oversees petty cash fund if applicable.
· Checks the accuracy of figures, calculations and postings pertaining to business transactions recorded by others.
ADDITIONAL RESPONSIBILITIES:
· Complies with organizational policies, procedures, performance improvement initiatives and maintains regulatory and industry standards.
· Maintains regular and reliable attendance.
· Accepts responsibility for professional growth and development of self and attends all mandatory facility in-services and staff development activities as scheduled.
· Maintains professionalism and confidentiality of facility employees and patients.
· Performs other duties as assigned.
CULTURAL EXPECTATIONS:
· Honesty: Works with integrity and fairness.
· Accountability: Promote trust, ensure responsible behavior, and contribute to team success.
· Responsibility: Accept responsibility for work product and performance.
· Adaptability: Receptive to giving and receiving feedback.
· Collaboration: Work effectively with team members, leadership and/or external sources to achieve goals.
· Competence: Strives to be the best and hold selves accountable.
· Perseverance: Meets challenges with the resolve to succeed.
· Passion: Cares about what we do, each other and who we serve.
· Respect: Honors the human dignity of everyone we work with.
· Teamwork: Succeeds, and have fun, by pulling together.
EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:
· High school diploma or equivalent required. Associates’ degree in accounting/finance preferred.
· One or more years’ experience in accounts payable, payroll, accounting, or finance required, preferably in medical/psychiatric setting.
· Experience with current accounting software especially Accounts Payable and Payroll.
· Knowledge of general office procedures and electronic billing required.
Why Willow Creek Behavioral Health?Willow Creek Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Willow Creek Behavioral Health is an EOE.
Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.
